Metadata Input Guidelines: Source

Element Name



Information about a resource from which the current resource is derived.

Where Can the Source Information be Found?

For any type of item, source describes an original (physical or digital) resource from which the current resource is derived and may be found:

  • by examining the item
  • in accompanying or supplementary information

How Source Works in the Metadata Form

1. Source qualifier – drop-down menu
2. Source – text field

How Should the Source be Filled in?

  • This field is only used if the item is:
    • a derivation (a single map from a book, an article from a journal, etc.)
    • an item that was part of a larger event (a presentation from a conference, a piece from an exhibition, etc.)
Guideline Example
  • The source field functions as a citation for the parent item or event, so include any relevant information that is known
  • Formatting is not strictly enforced in this field, but it is helpful to list information consistently or to use a standard citation format
  • For a publication, give any bibliographic information necessary to identify the original resource (e.g., title, format, standardized number, etc.)
  • For serials, include volume, issue, publication date, etc.
Marshall City Directory, 1937. Rochester: Keiter Directory Co., 1937. V. 1.

Anabiosis: The Journal for Near-Death Studies, 3(2), International Association for Near-Death Studies, December 1983, pp. 203-206
  • For an event, include information such as: title of event, location, and dates held
14th International Conference on Knowledge Management, November 9-10, 2018. Vancouver, Canada
  • Choose the appropriate relation qualifier from the controlled vocabulary
  • Note that published conference proceedings should be treated as a publication (book or journal), while non-published components (e.g., posters or presentations) should use the conference or event as the source
  • If none of the qualifiers applies to the item, choose “Other”

Other Examples

Scanned map from a book
Book: “From the German edition of P.F.X. Charlevoix, Histoire general des voyages, 1754.”–Almagre books, list 47A.
Article from a conference
Conference: Annual Conference of the North American Chapter of the Association for Computational Linguistics (NAACL), 2010, Los Angeles, California, United States
Article published in a journal
Journal: Government Information Quarterly, 2008. p. 66-89
Presentation from a preconference
Conference: 3rd Annual Digitization Expo [Pre-conference], Texas Library Association (TLA) Annual Convention, 2010, San Antonio, Texas, United States
Map from an atlas
Atlas: Geologic Atlas of the United States, Llano-Burnet Folio No. 183, Washington: Geological Survey (U.S.), 1912
Clipping/article from a newspaper
Newspaper: “King State Dependent on South Parkers,” Forward Times, Houston Texas, August 9, 1975, pp. 7A-8A
Assignment from a class course
Academic Course: JOUR 5260 Qualitative Research Methods, University of North Texas Dallas, Fall 2016
Photograph from an art exhibit
Exhibition: Young Latino Artists, Mexic-Arte Museum, Austin, Texas, June 13-September 7, 2014
Output from a grant program
Grant: National Science Foundation (NSF), Ethics Education in Science and Engineering (EESE) Grant, Award #1252692
Photograph from a non-defined type of event
Other: Three Minute Thesis (3MT®) Final Competition, University of North Texas, Denton, Texas, November 17, 2018


  • To specify other resources which are judged to be significantly related to the current resource in some fashion, use the Relation element.
  • Information in this field may also overlap with information entered in the Citation element.


More Guidelines: